Presenter Centre

Registration

Presenting authors must have been registered for the Meeting by Friday 11 October.

Visas

All visitors to Australia must have a valid visa.

All visitors should apply for a visa at least three (3) months prior to their intended date of departure. The Meeting Secretariat holds no responsibility for visa applications.

Inability to obtain a visa for travel to Australia does not constitute grounds for a refund. Further information about registration refunds can be found here.

Please visit the Department of Home Affairs for further visa information.

Oral Presentation Guidelines

Presentation length and time keeping

• Please refer to the program for the confirmed length of your presentation.
• As a courtesy to other speakers in your session and to ensure the program runs to time, please keep your presentation to your allocated time. Your session chair will provide time alerts and direct the questions.
• Please go to your allocated room 15 minutes before the session start time to meet with the Session Chair and familiarise yourself with the room and AV.

Presentation format and slide ratio

• Your presentation should be saved as a Microsoft office PowerPoint file. If you have created your presentation using Apple Keynote, you will need to save your file as a PowerPoint file.
• The slide ratio for your presentation should be set to 16:9.

Loading your presentation PowerPoint

• A speaker preparation room will be located in room L1A at the Adelaide Convention Centre
• Speakers should report to the speaker preparation room at least 2 hours before their scheduled presentation, or the day prior.
• If you are presenting in the first session of a morning, please try to load your presentation the day before.
• Speakers are to bring their presentation on a USB with the file name including their first and last name.
• If you have any video files in your presentation, please have these files saved separately on your USB.
• If you would like to use your own laptop to present, please see the technicians in the speaker's preparation room at least 3 hours before your presentation to arrange.

Audio visual inclusions

The below audio visual will be provided in all session rooms

• Data/video projector with sound.
• A computer (PC) to which your presentation will be hyperlinked (once submitted to speaker preparation).
• Screen.
• Lectern and microphone.

If you wish to use your own laptop for your presentation, a standard HDMI connection will be available on the lectern. If you have an Apple Mac, you will need to bring the appropriate connection or adaption required.

Poster Presentation Guidelines

Poster dimensions

• Posters should be no larger than portrait A0 (841 mm x 1189 mm).
• Posters must strictly be in portrait orientation.
• All posters must be in English.

Tips for poster creation

• Your poster should include a title banner listing the presentation title as per your submitted abstract.
• The authors' names and their organisation(s) should be included.
• Text in the poster should be brief, clear, and concise.
• The poster should be understandable without oral explanation.
• Poster titles should be a minimum size of 45 pt.
• 24 to 32 font size single spaced is recommended.
• Avoid making the text all capitals as this makes it harder for the audience to read.
• Avoid using a mixture of font styles.
• A matt finish on photographs reduces glare and provides better visibility.
• Results should be displayed graphically, if possible, through the use of pictures, symbols and colour.
• Figure legends are essential; however, these should be clear and concise.
• Handouts of your poster presentation are permissible.

Printing your poster

If you would like to have your poster printed locally in Adelaide we suggested the below printing facility. It is conveniently located a 10-minute walk from the Adelaide Convention Centre. Visit their website to find out costs, as well as information on how to upload for print and collect.

#Print
2 King William Street
Adelaide, SA 5000
P: (08) 7073 2945
E:
W: hashprint.com.au

Display your poster at the Meeting

• Poster Area – Posters will be on display in the ASI 2019 Exhibition located Halls M and N of the Adelaide Convention Centre
• Poster identification – A poster board will be allocated to each poster. Please look for the poster board with your poster number on it. Your acceptance letter will state the poster board location and your unique poster board number.
• Poster hanging times –
  Poster Session 1 can be hung on your allocated board from 0900 on Monday 9 December 2019
  Poster Session 2 can be hung on your allocated board from 0900 Tuesday 10 December 2019.
  Poster Session 3 can be hung on your allocated board from 0900 Wednesday 11 December 2019
• Poster dismantle times –
  Posters from Poster Session 1 will need to be dismantled by 1800 on Monday 9 December 2019
  Posters from Poster Session 2 will need to be dismantled by 1800 on Tuesday 10 December 2019
  Posters from Poster Session 3 will need to be dismantled by 1800 on Wednesday 11 December.
  If your poster has not been removed by the above times, it will be removed and discarded by the secretariat.
• Mechanism for poster hanging - Please bring a supply of Velcro to attach your poster to the display board.

FAQs

How do I register?

Via our registration page.

Can I attend sessions?

Yes, registered delegates can attend all sessions.

Can I attend Social Functions?

Yes, a ticket to the Welcome Reception is included in your registration fee. RSVP is via the online registration form.

You can purchase additional Welcome Reception tickets, or a ticket to the Scientific Meeting Dinner or the Student Function during the registration process.

Can I use my own laptop for presentation?

In order to facilitate the smooth running of the presentations and to ensure sessions don’t run overtime it is preferred that the congress equipment is utilised. If you do need to use your own laptop, please note that only a standard HDMI connection will be provided on the lectern. If you have a Mac you will need to bring your own connection cord or adapter. We suggest that you visit the Speakers’ Preparation room at least 2 hours prior to your session with your laptop to test.

Do I need to send a copy of my presentation prior to the Meeting?

No, please take a copy of the presentation on USB to the Meeting and visit the Speakers’ Preparation Room at least 2 hours prior to your talk. The technicians will then load your presentation accordingly and hyperlink to your presentation room. If you are speaking first up in the morning, you can load your presentation with the Speakers’ Presentation Room when you arrive onsite for the day.

How long is my presentation?

Please refer to the program for the confirmed length of your talk.

Who can I contact for further questions?

If you have any questions relating to your presentation, poster display or the Meeting in general please contact;

Meeting Secretariat

ICMS Australasia
PO Box 5005
South Melbourne
VIC 3205
Ph: +61 (0) 3 9682 0500
Email: